DANCE THEATRE OF HARLEM
Assistant Manager, Development Operations
Job Description-POSTING
Status: Non-Exempt

Dance Theatre of Harlem is a leading dance institution encompassing a professional performing Company, a leading education center comprised of the DTH School and Dancing Through Barriers®, its national arts education and community engagement program. Each component of Dance Theatre of Harlem carries a solid commitment towards enriching the lives of young people and adults around the world through the arts.

Founded by the late Karel Shook and Arthur Mitchell, who was the first African American to become a principal dancer with a major U.S. ballet company (New York City Ballet), DTH continues to be a strong economic and cultural anchor for Harlem today. Mitchell and Shook had a passionate vision of creating access and opportunity for any child interested in studying classical ballet and transforming the lives of all people through artistic training, performance, arts education and community engagement.

Dance Theatre of Harlem is seeking an Assistant Manager, Development Operations to provide administrative support to the Senior Development Director and the Development Department. The position serves as a first point of contact for the department and provides support for Development events, meetings, and other projects related to the engagement of current and prospective donors. In addition to communicating with donors, the Assistant Manager, Development Operations helps conduct prospect research to identify new individual and institutional donors and coordinates assigned aspects of the direct mail program.

Reporting to the Senior Director of Development, the Assistant Manager, Development Operations responsibilities include but are not limited to:

Essential Functions

• Provide general administrative support to the Development Department, including fielding incoming phone calls, e-mails, and correspondence directed to the Department, as well as liaise with other departments
• Manage donor database including: Process and track all charitable contributions and gifts, creating lists for mail and eblast solicitations and communications, event RSVPs, and data clean up
• Create fundraising reports for Development department board reports
• Prepare and send acknowledgements to donors
• Develop and maintain donor profiles and conducts analysis
• Coordinate stewardship and communications activities (in-person and online) for major donors; legacy donors; and institutional funders
• Coordinate event logistics including: text-to-give platforms, zoom links, event materials, guest lists, and donor communications
• Assist with financial record-keeping, invoicing, reimbursements, travel arrangements, vendor management, and fundraising reporting
• Conduct prospect research as directed
• Assist with coordinating and executing fundraising events, meetings, and special projects/campaigns such as Giving Tuesday
• Helps coordinate Development Committee and Nominating Committee meetings
• Take committee meeting minutes
• Maintain development calendar
• Help supervise interns and volunteers
• Oversee the design of the Development department’s marketing materials, social media posts, and eblasts
• Assist with donor events in select tour cities, as needed.

Required Qualifications

• Bachelor’s degree
• Minimum 2-3 years of solid development and nonprofit work experience
• Excellent computer and research skills (Microsoft Office and web 2.0)
• Knowledge of Raiser’s Edge NXT
• Experience working with design platforms such as Canva
• Excellent verbal and written communication skills
• Sharp attention to details and excellent organizational skills
• Ability to manage multiple tasks and timelines simultaneously
• Highly motivated self-starter, with proven ability to develop creative solutions
• Project a professional demeanor with strong interpersonal skills to cultivate and develop relationships with donors
• Ability to be a part of a team in a fast-paced environment
• Availability to work occasional evenings and weekends
• Knowledge of dance and the performing arts a plus
• Eligible to work in the USA

Terms and Conditions

Full time.
Compensation: Salary commensurate with experience and educational background, range from: $50,000 to $60,000 annually, paid on a bi-weekly basis and includes fringe benefits (Health, Dental, Vision, Long Term Disability, Life, Retirement (401(k) plan, Transitcheck).

Dance Theatre of Harlem is an equal opportunity employer.

APPLICATION INSTRUCTIONS

Please submit a resume, brief cover letter, and three professional references. Materials can be sent to humanresources@dancetheatreofharlem.org. Mark on subject line: Assistant Manager, Development Operations.

No calls please.

 

Good+Foundation is a leading national non-profit that works to dismantle multi-generational poverty by pairing tangible goods with innovative services for low-income fathers, mothers, and caregivers, creating an upward trajectory for the whole family. The organization partners intensively with a vetted network of social service programs to pair goods – such as cribs, car seats, and diapers – with counseling, employment assistance, co-parenting classes, and more. With operations in New York City and Los Angeles, Good+Foundation has provided more than $95 million in essential goods since 2001. In recent years, Good+Foundation has added microgrants to its in-kind donation model, providing nearly $900,000 in cash assistance to date. In 2022, 91 percent of every dollar spent went directly into Good+ programs. Visit www.goodplusfoundation.org for more information.

The Director of Foundation Giving will be responsible for leading and developing the fundraising strategy to maintain, diversify, and expand the organization’s portfolio of foundation funders. The ideal candidate will take proactive, forward-thinking, and active ownership of the fundraising strategy for foundation giving with a focus on sustained revenue generation – the goal for the portfolio in 2023 is $1.8 million in annual revenue. They will need to be self-motivated and develop a deep understanding of all organizational operations and programs to inform well-rounded grant proposals and reports, and have exceptional writing and presentation skills and an ability to build client relationships and manage complex projects. A willingness to be a team player and a good sense of humor is necessary.

This role reports to the VP of Development and works closely with the Good+ Development/Marketing and Program teams.

PRIMARY RESPONSIBILITIES

Area #1: Lead and develop fundraising strategy and expand the Good+Foundation grant portfolio.

Lead & develop fundraising strategy to maintain, diversify, and expand the organization’s portfolio of foundation funders, synthesizing Good+Foundation’s complex program, activities, and data into clear, compelling presentations, proposals and reports
Maintain a personal portfolio of approximately of three dozen funders, and support the VP of Development and the CEO with managing and administering their combined portfolio
Steward current grants to ensure proper fulfillment of all grant requirements; research potential grant opportunities and strategize tying funder focus areas to Good+Foundation’s work, and write proposals for new grant opportunities
Create preparatory documents for donor calls and subsequent recap notes
Complete, send and file tax acknowledgement and thank you letters for all incoming grants

Area #2: Oversee grants calendar and related knowledge/document management and proactively initiate interdepartmental coordination and collaboration in support of the Good+ mission

Oversee and maintain grants calendar of deadlines, shared with relevant colleagues
Oversee and maintain foundations folder on internal server with documents related to grants to ensure proper financial accounting
Prepare detailed, grant-specific budgets in collaboration with Director of Finance and Administration and Chief Program and Operations Officer to ensure adherence to Good+ mission and goals
Assist Development Team as needed through on-site support of fundraising events, national convenings, etc.
Attend relevant seminars and training events when available, taking detailed notes

PREFERRED EXPERIENCE & COMPETENCIES

4-6+ years experience with relationship management, proposal writing and grant coordination; fully versed in grant life cycle and processes
Experience assessing request for proposal (RFP)/RFQ packages for requirements to ensure compliance with all submission requirements
Experience preparing and managing proposal development schedule from pre/post RFP to submission
Experience developing proposal outlines aligned with specified scope of work and evaluation criteria described in grant application
Experience conducting proposal kickoff meetings, proposal reviews and necessary logistics for timely proposal submission
Experience creating variety of written products and deliverables in timely manner
Exceptional written & verbal communication – clear, crisp, accurate, & timely communication & synthesis of programmatic achievements
Proactive relationship-building internally & externally – ability to find and create opportunities to deepen connections and build authentic, mutual relationships with teammates & donors
Strategic mindset – proactive, forward-thinking, & active ownership of foundation giving and grants strategies
Database management skills (previous Salesforce experience preferred)
Proficient with Microsoft Office, Word, PowerPoint and ExcelSalary: $90,000-$100,000, with a benefits package that includes fully covered health insurance, a403(b) retirement plan with a 3% match after two years of employment, FSA and child care spending accounts, 14 paid holidays, 3 weeks of paid personal and vacation time, and six paid sick days.

Location: This is a hybrid position – the position will be onsite 3 days a week at either our NY office located in Manhattan’s Garment District (preferred), with the possibility to also work out of our LA office in West Adams.

To apply: Please email your resume, cover letter, and a writing sample to Eve Blane at eve@goodplusfoundation.org.

Location: California/WFH

This is a regular full-time remote position.

Employment Type: Full Time

Full salary range for this position: $73,813 to $107,089 per year. The typical hiring range for this position is from $73,813 (minimum) to $90,451 (midpoint), based on 100% FTE. The starting salary is determined based on the candidate’s knowledge, skills, experience, as well as budget availability.
Essential Duties & Responsibilities

Grant and Contract Administration: 65%

About The Employer

The Public Health Institute (PHI) is an independent, nonprofit organization dedicated to promoting health, well-being, and quality of life for people throughout California, across the nation and around the world. As one of the largest and most comprehensive public health organizations in the nation, we are at the forefront of research and innovations to improve the efficacy of public health statewide, nationally, and internationally.

The Public Health Institute, works to advance gender equity and justice in education, health, and economic opportunity by partnering with visionary local leaders around the world. We build power with women, girls, and their allies by providing training, funding, and connection to a global network to help them achieve meaningful, lasting change. Rise Up works with leaders in Africa, South Asia, Latin America, and the United States to create a future where all people can thrive. Since 2009, Rise Up’s powerful network of 800 leaders has successfully advocated for over 185 new and improved laws and policies, positively impacting more than 160 million people around the world.
Position Summary

The Rise Up Grants and Contracts Manager plays a crucial role in the success of Rise Up by overseeing the management of grants and contracts for multiple projects for the organization. Reporting to the Rise Up Director of Operations, the position is responsible for grant-making activities including planning and application activities, contracting, day-to-day administration, reporting and close out.

The Rise Up Grants and Contracts Manager reviews grants applications, agreements, and other grant information and ensures the accuracy of information in the Salesforce CRM. This position works closely with the Director of Operations and the Sr. Finance and Administrative Manager to improve organizational compliance to minimize risks to Rise Up and ensure effective and efficient processes are implemented. Functioning as a key liaison, the position ensures effective communications with key stakeholders. They compile and manage grant information/resources, respond to requests from partners and Rise Up staff, and maintain a complete, accurate, and up-to-date filing and tracking system.

The position will effectively supervise the Administrative Assistant and mentor India Operations Associate. This role requires that consultants/grants/vendor agreements are accurately processed, and domestic and international payments and transactions for all agreements are administered efficiently and effectively.

Responsibilities

• Lead the entire lifecycle of grants and contracts, including proposal development, award negotiation, and post-award management.
• Ensure compliance with donor requirements, organizational policies, and relevant regulations.
• Develop and maintain grant and contract files, ensuring all documentation is complete and current.
• Implement systems and processes for receiving, reviewing, and awarding grants, sub-grants, contracts, and vendor agreements.
• Monitor grant and contract timelines, reporting deadlines, and deliverables.
• Work closely with the Sr. Manager, Finance and Administration to allocate annual contracts and payment budgets.
• Act as the primary point of contact and liaison with PHI on all grants and contracts processes
• Organize, systemizes, and maintains consultants, vendors, and grants files
• Provide technical assistance to consultants, grantees, partner organizations, and vendors on PHI processes and policies.
• Ensure complete, accurate, and timely data and information is maintained in Salesforce CRM.
• Work with MEL to resolve timeline, tracking and processing issues in Salesforce CRM, and recommend system improvement as appropriate.
• Communicate grant-making timelines and processes with PHI Office of Research and Agreement Administration (ORAA)’s team.
• Manage files and grants tracking systems.
• Track frequently asked questions and developed training and related tools to address gaps and build staff and partner capacity.

Financial Support: 15%

• Monitor grant and contract budgets, track expenditures, and ensure financial compliance.
• Work closely with finance and program teams to reconcile financial reports and resolve discrepancies.
• Provide financial analysis of grantees’ financials and report inconsistencies and irregularities with submission to the Director of Operations to support decision making.
• Work with PHI on streamlining the process of returning unspent funds from agreements.

Operations and Management 20%

• Support programs with tracking and submission of grantees progress/technical and financial reports.
• Ensure compliance with donor reporting requirements and deadlines are communicated to programs for timely delivery.
• Identify and mitigate compliance risks and issues proactively.
• Provide guidance and training to staff and partners on grants and contracts management best practices.
• Foster a culture of compliance and accountability within the organization.
• Collaborate with Fiscal sponsor legal counsel and ORAA team to review and approve contract agreements.
• Support Rise Up departments with the development of SOW, deliverables and budget for consultants, grantees and partner organizations.
• Provide oversight and input on process efficiencies, workflow, and timelines with grants & contracts.
• Manage procurement for domestic and international contracts including payments and payments for domestic and vendor agreements.
• Review for understanding and compliance with funder/donor agreements.
• Liaise with consultants and vendors to develop SOWs/deliverables, help set rates, and negotiate contracts.
• Work with Director of Operations with partner organizations EOR due diligence and risk assessments, tracking and communications.
• Supervise Administrative Assistant and manage their performance.
• Travel up to 10% of the time, both domestically and internationally.
• Perform other duties as assigned.

Selection Criteria

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Minimum Qualifications

• 5 years of experience in grants and contracts management, including 2 years in a supervisory or managerial role.
• Bachelor’s degree in business administration, accounting, or related field, or substitute with four additional years of relevant experience.

Other Qualifications

• Previous experience with a grants management system.
• Strong knowledge of grant and contract regulations and compliance requirements.
• Experience working in a multi-cultural setting and with projects around the world preferred.
• Experience with international non-profit organizations preferred.
• Experience with Salesforces or other CRMs preferred.
• Familiarity with financial systems preferred.
• Demonstrated ability to handle confidential and sensitive information.
• Exceptional organizational skills and attention to detail.
• Strong project management skills.
• Proficiency in financial management, reporting, and budget analysis.
• Excellent communication and negotiation skills.
• Ability to work effectively in a multicultural and diverse team.
• Excellent Computer Skills including Microsoft Office Suite (Excel, PowerPoint, Word).
• Ability to work effectively with remote colleagues and stakeholders across the world.
• Willingness and ability to travel up to 10% of the time, both domestically and internationally.
• Spanish proficiency or other language skills preferred.
• Must be able to pass background checks required for this job.

FAIR LABOR STANDARDS ACT (FLSA) STATUS

This position is classified as exempt based on the job duties. However, based on the FTE, salary level of the employee, or federal/state/local laws, the employee may be classified as nonexempt.

PHI WORKFORCE MANDATORY COVID-19 VACCINATION POLICY

Per the PHI Workforce Mandatory COVID-19 Vaccination Policy, it is a condition of employment for all domestic-based employees to be fully vaccinated for COVID-19, unless they are granted a reasonable accommodation under applicable law.

New hires need to provide proof of full vaccination prior to their start date or apply for an exemption/accommodation within three business days after their start date. Depending on the circumstances, new hires who do not comply with this Policy, or who cannot be reasonably accommodated, will either have their employment suspended or terminated. Candidates who are non-compliant will have their offers rescinded.

EEO Statement

The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.

For further information regarding Equal Employment Opportunity, copy and paste the following URL into your web browser: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

ADA Statement

The Public Health Institute is committed to providing access and reasonable accommodation in its services, programs, activities and employment for individuals with disabilities. To request disability accommodation in the application process, contact the Recruitment Team at least 48 hours in advance at mailto:Recruitment@phi.org.

#LI-HYBRID

To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.

We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at mailto: Recruitment@phi.org.

Employment at PHI

To apply, visit https://apptrkr.com/4661031

This position can be based in Washington, DC or remote on the US East Coast

Staff work a hybrid schedule with 2 days/week in the office

The Director of Philanthropy – US East Coast will manage a fundraising portfolio, establish a prospect solicitation pipeline, and coordinate engagement and stewardship for high-potential donors in the United States. Reporting to the DVP Development, Major Gifts, the Director of Philanthropy will be a key member of a global team.  S/he will effectively represent the organization to high net worth (HNW) donors and prospects and work with the development team to achieve philanthropic goals. The focus is on building a stronger pipeline for major gifts, strengthening relationships with individual donors and prospects in key markets (US East Coast) and asking for significant commitments to IFAW’s mission and conservation/rescue initiatives.

Role and Responsibilities

Develop an engaged community of influential IFAW supporters in the US, with an emphasis on major metropolitan areas – East Coast; including identifying and recruiting supporters to join IFAW’s Global Council and securing significant contributions to high-priority philanthropic campaigns
Manage a portfolio of 100+ major gift supporters and prospects; develop and implement strategic moves plans to cultivate, solicit and steward gifts from donors capable of giving $100k+
Identify and recruit supporters by conducting discovery calls and outreach to a nationwide prospect pool
Leverage IFAW’s Global Council (VIP events, webinars, experiences) to engage and upgrade supporters at the $10k+ giving level
Work closely with global Major Gifts team and Global Events Manager to execute cultivation plans, including providing strategic and logistical event support for gift officer colleagues
Secure meetings with donors, tag team with others in Major Gifts for soliciting larger or complex gifts, and prepare senior leaders for compelling engagements with High Net-Worth Philanthropists
Help catalyze a strong pipeline for future giving by conducting discovery and engagement calls to newly identified prospects
Meet or exceed goals for donor contacts (visits in person or by phone or video), solicitations (including current use major gifts, campaign gifts, Global Council and more significant legacy gifts) and revenue for assigned regions (detailed Key Performance Indicators are set annually in consultation with DVP and progress is tracked monthly)
Participate actively in regular major gifts team meetings and training opportunities
Keep abreast of data protection laws, tax laws, finance and current fundraising trends
This position is envisioned as a remote assignment; preference for candidates located in Washington, DC; NYC / TriState; or Southern Florida to enhance access to donors and in-person meetings.

Qualifications and Education Requirements

Bachelor’s degree preferred
Minimum 3-5 years comparable experience required
Demonstrated track record as a relationship fundraiser capable of securing significant commitments and meeting ambitious goals
Excellent verbal and written communication skills
Strong interpersonal skills, team work ethic, ability to handle confidential information, excellent judgement, diplomacy and discretion
Ability to be entrepreneurial, work independently and problem-solve with minimal supervision.
Willingness to travel – domestic and some international travel

At IFAW, we aim to create and foster a workforce that reflects and contributes to the diverse, global community in which we work to improve the lives of both animals and people.    We are dedicated to fostering justice, equity, diversity, and inclusion so we actively encourage candidates from diverse backgrounds.