June 10, 2022

Procurement and Grants Team Leader

30/06/2022
  • Deadline: 30/06/2022
  • Location: Suva, Fiji
  • Organization: Pacific Community
  • Salary: USD $ 51,744 - 64,680
Full Time

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services.

The role – the Procurement and Grants Team Leader will lead and manage the Suva-based Procurement and Grants Team members to deliver high quality advice and service for procurement and grants activities; to provide accurate, expert and specialist advice on complex procurement activities; to build organisational capacity, capability and understanding of SPC’s Procurement and Grants Policies; identify and implement improvements in processes.

The key responsibilities of the role include the following:

Operations: procurement and grants
• Manage the Suva-based procurement and grants staff to:
o achieve quality outcomes from procurement and grants activities,
o deliver high quality advice; and
o harmonized and consistent service across SPC
• Manage and maintain the external relationships with vendors and bidders, including preferred suppliers
• Ensure quality customer service is provided to SPC’s divisions undertaking procurement activities

Advice
• Provide expert advice on SPC procurement and grants processes
• Advice to decision-makers on complex procurement and grants issues taking into account stakeholder’s requirements
• Advice provided to decision-makers on how to manage ethical issues; integrity demonstrated
• Risks identified, mitigated and/or escalated

Management of staff
• Manage the procurement and grants staff and resources

Outreach, education and training
• Provide capacity building to SPC staff in procurement and grants functions
• Provide capacity development support to potential grant applicants
• Ensure communication with key stakeholders and builds strong relationships

System and processes
• Identify and implement improvements to procurement and grants tools and systems to assist with building understanding and compliance
• Identify recommendations on policy and process updates
• Lead on a component of the procurement and grants reform

For a more detailed account of the key responsibilities, please refer to the online job description.

How to apply:

Application Procedure

Closing date: 30 June 2022 – 11:59 pm (Fiji time)
Job Reference: CB000307

Applicants must apply online at http://careers.spc.int/
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
• an updated resume with contact details for three professional referees
• a cover letter detailing your skills, experience and interest in this position
• responses to all screening questions
Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference.
Please ensure your documents are in Microsoft Word or Adobe PDF format.

Screening questions (maximum of 2,000 characters per question):

1. With a focus on procurement and/or grants systems and processes, please describe your experience in identifying and implementing process improvements, while still delivering quality customer service.
2. The Procurement and Grants Team in Suva is a diverse, multi-cultural, team with a matrix management structure. What are some of the key approaches you would use for managing such a team? Please provide examples of past experience.
3. SPC is focused on building the procurement and grants capabilities both within the team and across SPC. Please provide describe your experience in building cross-organisational understanding and capabilities.
4. What do you consider would be the main challenges facing the procurement and grants functions for an intergovernmental organisation such as SPC based in the Pacific?
5. What interests you about this role at SPC?