June 10, 2022

Procurement and Grants Manager

  • Deadline: 30/06/2022
  • Location: Suva, Fiji
  • Organization: Pacific Community
  • Salary: USD $ 51,744-64,680
Full Time

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Operations and Management Directorate (OMD) provides corporate services to all SPC Divisions and Programmes. It consists of three key departments: Finance, Human Resources and Information Services. OMD is focused on improving the effectiveness of systems, policies and management to provide high-quality customer-oriented services.

The role – the Procurement and Grants Manager will lead the Procurement and Grants Team to deliver high quality advice and service for procurement and grants activities; to provide strategic high quality accurate, expert and specialist advice to influence the strategic direction of SPC’s procurement and grants activities; strengthen internal understanding and capabilities of SPC staff in procurement and grants processes; and drive procurement and grants reform as part of the ‘One OMD’ workplan with a particular focus on improvements in processes, procedures and systems.

The key responsibilities of the role include the following:

Operations: procurement, grants and travel

• Lead SPC’s procurement and grants functions to deliver high quality customer service advice; and harmonized and consistent service across SPC to the agreed service standards and in accordance with SPC’s Procurement Policy, Grants Policy and Travel Policy.
• Ensure a ‘one Procurement and Grants Team’ approach
• Team’s budget is managed, and cost recovery mechanisms are implemented
• External relationships with vendors and bidders, including preferred suppliers, are optimized
• Quality customer service is provided to SPC’s divisions undertaking procurement, grants or travel activities

• Provide advice to influence the strategic direction of SPC’s procurement and grants processes
• Advice to decision-makers on highly complex procurement and grant issues (protests, management of COI etc)
• Recommendations on policy and process updates
• Organisational procurement/grant risks and team risks are managed
• Organisational wide ethical issues relating to procurement and grants are identified and managed

Management of staff
• Manage the procurement and grants staff and resources

Outreach, education and training
• Provide capacity building to SPC staff in procurement and grants functions
• Provide capacity development support to potential grant applicants (where relevant)
• Builds robust collaborative relationships with senior staff across OMD and SPC
• Ensure communication with key stakeholders and builds strong relationships

System and processes
• In collaboration with OMD Management, and with participation of key stakeholders (e.g., divisions) drive procurement and grants reform as part of the one OMD workplan, with a particular focus on improvements in processes, procedures and systems

For a more detailed account of the key responsibilities, please refer to the online job description.

How to apply:

Closing date: 30 June 2022 – 11:59 pm (Fiji time)
Job Reference: CB000308

Applicants must apply online at http://careers.spc.int/
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
• an updated resume with contact details for three professional referees
• a cover letter detailing your skills, experience and interest in this position
• responses to all screening questions
Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference.
Please ensure your documents are in Microsoft Word or Adobe PDF format.

Screening questions (maximum of 2,000 characters per question):

1. With a focus on procurement and/or grants systems and processes, please describe your experience in identifying systems and process improvements in leading a team to implement reforms; identifying areas for streamlining and improvements; and delivering customer service improvements.
2. The Procurement and Grants team is a diverse, multi-cultural, decentralised team with a matrix management structure. What are some of the key approaches you would use for the successful leadership of such a team? Please provide examples of past experience.
3. SPC is focused on building the procurement and grants capabilities both within the team and across SPC. Please describe your experience in building cross-organisational understanding and capabilities.
4. What do you consider are the critical strategic issues facing the procurement and grants functions for an intergovernmental organisation such as SPC based in the Pacific?
5. What interests you about this role at SPC?