March 17, 2021

Head of Grants Management

10/04/2021
  • Deadline: 10/04/2021
  • Location: New York, NY
  • Organization: Foundation for a Just Society
Full Time
ORGANIZATIONAL OVERVIEW
Foundation for a Just Society (FJS) envisions a world where all people are equally valued and lead self-determined lives. FJS advances the rights of women, girls, and LGBTQI people and promotes gender and racial justice by ensuring those most affected by injustice have the resources they need to cultivate the leadership and solutions that transform our world.
FJS makes grants to local, national, regional, and global organizations and networks with an emphasis on Francophone West Africa, Mesoamerica, South and Southeast Asia, and the US Southeast. FJS supports efforts that advance long-term, structural change and meet immediate needs that enable women, girls, and LGBTQI people most affected by injustice to be leaders, strategists, and agents of change. The projected grants budget for 2021 is $53 million.
POSITION SUMMARY
The head of grants management (“HGM”) will report to the chief financial officer and will be structurally integrated within the program team. This deliberate cross-functional structure is designed to allow the HGM to have a general understanding of the programmatic direction, be aware of priorities, be alerted to developing plans that might be complex from a grants management perspective, and build relationships with Foundation staff and grantee partners, all while implementing best practices in grants management and compliance.
The HGM will lead FJS’s growing grants management team, currently comprised of one grants manager and two grants associates, and will ensure the successful implementation of the FJS grants administration process. The HGM will directly manage the grants manager overseeing the FJS grants portfolio.
The HGM will be responsible for implementing a new grants management system (GivingData) in 2021 and will work closely with the CFO and director of programs to develop and implement new and revised grantmaking procedures and reporting protocols.
This position is based in New York City and requires some international and domestic travel.
ESSENTIAL DUTIES + RESPONSIBILITIES
Key responsibilities include, but are not limited to:
Grants Administration:
● Ensure the smooth flow of proposal processing throughout the grant cycle, from application to closeout.
● Update existing, and develop new, policies and procedures to improve grantmaking processes for FJS staff and grantee partners.
● In collaboration with the head of learning, monitoring and evaluation, identify opportunities and implement processes to collect grants data and qualitative information that informs learning, monitoring, and evaluation.
● Represent the foundation at the PEAK Grantmaking conference and in other meetings and forums.
Compliance:
● Serve as a resource for program and grants management staff on compliance, legal, and procedural questions.
● Conduct legal compliance review, interacting with program officers and grantee partners, to ensure that all grantee reports and supporting documentation are accurate, adequate, and consistent with IRS regulations and foundation policies.
● Develop and update workflows, compliance checklists, and the grants management manual.
● Stay abreast of funding trends and compliance issues, attend relevant professional meetings and activities, and incorporate lessons learned as appropriate into the foundation’s grants management process.
Systems and Training:
● Provide ongoing guidance for program and grants management staff to improve and streamline the foundation’s grantmaking processes, and lead the development and enhancement of the GivingData database.
● Recommend changes in the grants management process and technology to improve efficiency, transparency, compliance, and applicant experience.
● Create and administer staff training on policies and procedures related to grants document management, due diligence requirements, risk management, grants management best practices, database coding, and compliance with areas such as lobbying restrictions, OFAC regulations, and expenditure responsibilities. Set in place systems to ensure these policies and procedures are documented and followed.
● Review all grant payments entered in JP Morgan Access and coordinate with the CEO, director of programs, and CFO to release wire payments.
● Oversee the 2021 implementation of the new grants management database for FJS.
Other Related Duties:
● Manage the grants management team. Provide appropriate guidance, training, and support to staff, including focus on work/life balance. Identify grantmaking professional development and training opportunities for staff and self.
● Assist the program team in the preparation of docket materials for Board and committee meetings.
● Provide support to the finance team with the annual audit and Form 990PF preparation.
● Provide leadership on special projects for the grants management team and in collaboration with program and operations teams, as needed.
● Support the annual budget process for the program team and co-create and coordinate the grants management team budget.
● Prepare reports and presentations on the Foundation’s giving history, projections, and trends, including preparing detailed progress reports to the CEO and Board on the organization’s grantmaking.
Perform any other duties or tasks as assigned or required.
REQUIREMENTS
Education:
● Bachelor’s degree required.
Experience:
● Minimum 10 years of grants management experience. Experience must include international grantmaking, grantmaking to US-based organizations, grassroots organizations, and re-granting institutions.
● Strong leadership and management skills with a minimum three years of experience managing and mentoring staff from diverse backgrounds.
● Adept at leading grants management strategy development from conceptualization to completion and balancing long-term strategic thinking with short-term tactical actions and analysis.
● Experience collaborating with organizational leadership on grants management strategy.
● Strong understanding of IRS rules and Congressional regulations governing private foundations and all related activity.
● Experience managing and implementing a new grants management database.
● Experience developing and implementing policies and procedures.
● Experience training staff on grants management related issues and processes.
Related Skills & Other Requirements:
● Demonstrated commitment to women’s, girls’ and LGBTQI rights, and alignment with the foundation’s values.
● Ability to work in a cross-cultural and multiracial environment and a commitment to examining and addressing racism and power imbalances within FJS and external engagements.
● Excellent interpersonal and communication skills.
● Excellent speaking, writing ,and research skills.
● Ability to define objectives and consistently meet deadlines.
● Exceptional attention to detail and organizational skills.
● Strong project management skills.
● Ability to work independently and collaboratively, and spearhead initiatives.
● Ability to create and refine systems to ensure good grantmaking.
● Ability to anticipate needs and plan ahead.
● Solid judgment and critical thinking skills.
● Positive attitude, sense of humor, and a commitment to being a part of an energetic, demanding work environment.
● Eligibility to work in the United States.
PREFERRED ASSETS
● Working knowledge of GivingData database.
● Fluency in Spanish and/or French.
COMPENSATION AND CULTURE
Salary Range: $120,000 to $150,000 depending on experience.
FJS offers a benefits package that includes:
● 100% employer-paid medical, dental, and vision insurance for all eligible employees and their spouses, domestic partners, and eligible dependents.
● Paid vacation days, and closed Christmas Eve through New Year’s Day.
● 401(k) retirement plan (with employer match).
● 100% employer-paid life insurance, supplemental short-term disability, and long-term disability.
● Generous parental leave with full salary continuation.
● Educational support benefits – tuition reimbursement, student loan repayment, dependent tuition assistance.
● Supplemental benefits for adoption, reproductive health, surrogacy, and transgender and intersex health.
FJS is committed to cultivating an organizational culture where everyone is able to bring their full, authentic selves to work. The foundation believes a diverse, inclusive, and equitable workplace is one where all employees, no matter their gender, race, ethnicity, national origin, age, sexual orientation, gender identity, gender expression, education, or disability, are valued and respected.
HOW TO APPLY
APPLY HERE (https://foundationforajustsociety.applytojob.com/apply/lEhAZGjrks/Head-Of-Grants-Management?source=Women+In+Dev) – Submit a concise cover letter explaining why this role would be a great fit for you as well as your resume in one PDF by April 10, 2021.
All applications must be received via the APPLY HERE link above. No phone inquiries please.

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