July 12, 2021

Coordinator, Total Rewards

31/08/2021
  • Deadline: 31/08/2021
  • Location: Silver Spring
  • Organization: Global Communities
Full Time

Global Communities is an international development non-profit organization. Our mission is to create long-lasting, positive and community-led change that improves the lives and livelihoods of vulnerable people across the globe.

Global Communities is seeking a Coordinator, Total Rewards to join the People & Culture team at the headquarters in downtown Silver Spring, Maryland.

The Coordinator, Total Rewards functions as an integral member of the P&C team by supporting personnel administration, benefits, and compensation. This role provides excellent customer service, independently manages and prioritizes work effectively, is detail oriented, demonstrates initiative, confidentiality, and responsibility with a positive and can-do attitude.

Responsibilities
Responsibility Area: Total Rewards

Reconcile and pay benefit invoices
Maintain P&C’s benefits SharePoint page, ensuring documents and forms remain up to date
Perform data entry of benefits and compensation information and ensure HRMS database is up to date and accurate
Support system audits and updates; develop specialized reports as needed
Provide support to the annual merit increase process, to include document tracking, data entry, preparing personnel action forms, employee letters and filing
Create ad hoc forms, templates, reports, and presentations
Send out monthly wellness newsletter
Other duties as may be assigned
Collaborate with and lend support to the Coordinator, Employee Engagement as needed
Responsibility Area: Personnel Administration

Create and maintain employee benefit files, electronic and paper
Maintain personnel files once they are created by the Coordinator, Employee Engagement
Perform routine filing of documents, electronic and paper
Perform data entry and prepare documentation in support of processing personnel transactions, including new hires, transfers, promotions, supervisor changes, salary adjustments, benefits adjustments, position changes, and separations
Liaise with Finance as needed
Monitor the employee request mailbox and respond to inquiries and requests in a timely manner
Order expressions of sympathy or well wishes (flowers, plant, or other gift) for employee events
Respond to employment verification requests; complete and maintain records of all employment verifications
Complete I-9 paperwork for new hires in assigned office
Responsibility Area: Reporting

DBA reporting to insurance carrier and Department of Labor
Support workers comp claims and reporting
Inform staff care carrier new hires and departures of employees in danger zones
Support EEO-1 and Vets-100 reporting
Support Affordable Care Act reporting including PCORI and 1095-C
Send out annual Medicare Part D notices to eligible employees and complete Medicare reporting
Support other reporting as needed
Responsibility Area: Department Budget

Reconcile and process all departmental invoices
POSITION SPECIAL RESPONSIBILITIES:

Partner with all P&C team members as needed
May be required to work overtime during peak periods
Must be able to lift 25 pounds overhead
Provide reception desk relief during peak periods and during coordinated lunch breaks
Promote a culture of excellence, inclusion, learning, support, diversity and innovation
Other duties as assigned
Knowledge, Skills and Abilities
Knowledge of human resources general principles and practices
Exceptional customer service and interpersonal skills to interact and communicate with diplomacy and tact with all levels and backgrounds of staff
High degree of judgment, adaptability, problem-solving skills, initiative
Ability to prioritize and independently manage assigned tasks
Demonstrated ability to perform detail-oriented work with a high level of accuracy
Excellent written and verbal skills
Time-management skills with the ability to work in a deadline-oriented environment
Ability to work effectively and proactively both in a team as well as independently
Strong analytical and research skills
Qualifications
Undergraduate degree in related field or four years of related work experience
Computer skills including word processing (Microsoft Word advanced level preferred), spreadsheets (intermediate level Excel or better preferred), presentations (PowerPoint preferred), and graphics Able to maintain high degree of confidentiality
Fluency in English, written and oral; ability in a second language preferred
A passion for the mission and values of Global Communities
Must have U.S. work authorization.

Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

How to apply:

jcrowe@globalcommunities.org

Apply: https://hqcareers-globalcommunities.icims.com/jobs/1932/coordinator%2c-total-rewards/job