November 10, 2023

Assistant Manager Development Operations

  • Deadline:
  • Location: New York City
  • Organization: Dance Theatre of Harlem
  • Salary: USD $ 50,000-60,000 annually
Full Time

Assistant Manager, Development Operations
Job Description-POSTING
Status: Non-Exempt

Dance Theatre of Harlem is a leading dance institution encompassing a professional performing Company, a leading education center comprised of the DTH School and Dancing Through Barriers®, its national arts education and community engagement program. Each component of Dance Theatre of Harlem carries a solid commitment towards enriching the lives of young people and adults around the world through the arts.

Founded by the late Karel Shook and Arthur Mitchell, who was the first African American to become a principal dancer with a major U.S. ballet company (New York City Ballet), DTH continues to be a strong economic and cultural anchor for Harlem today. Mitchell and Shook had a passionate vision of creating access and opportunity for any child interested in studying classical ballet and transforming the lives of all people through artistic training, performance, arts education and community engagement.

Dance Theatre of Harlem is seeking an Assistant Manager, Development Operations to provide administrative support to the Senior Development Director and the Development Department. The position serves as a first point of contact for the department and provides support for Development events, meetings, and other projects related to the engagement of current and prospective donors. In addition to communicating with donors, the Assistant Manager, Development Operations helps conduct prospect research to identify new individual and institutional donors and coordinates assigned aspects of the direct mail program.

Reporting to the Senior Director of Development, the Assistant Manager, Development Operations responsibilities include but are not limited to:

Essential Functions

• Provide general administrative support to the Development Department, including fielding incoming phone calls, e-mails, and correspondence directed to the Department, as well as liaise with other departments
• Manage donor database including: Process and track all charitable contributions and gifts, creating lists for mail and eblast solicitations and communications, event RSVPs, and data clean up
• Create fundraising reports for Development department board reports
• Prepare and send acknowledgements to donors
• Develop and maintain donor profiles and conducts analysis
• Coordinate stewardship and communications activities (in-person and online) for major donors; legacy donors; and institutional funders
• Coordinate event logistics including: text-to-give platforms, zoom links, event materials, guest lists, and donor communications
• Assist with financial record-keeping, invoicing, reimbursements, travel arrangements, vendor management, and fundraising reporting
• Conduct prospect research as directed
• Assist with coordinating and executing fundraising events, meetings, and special projects/campaigns such as Giving Tuesday
• Helps coordinate Development Committee and Nominating Committee meetings
• Take committee meeting minutes
• Maintain development calendar
• Help supervise interns and volunteers
• Oversee the design of the Development department’s marketing materials, social media posts, and eblasts
• Assist with donor events in select tour cities, as needed.

Required Qualifications

• Bachelor’s degree
• Minimum 2-3 years of solid development and nonprofit work experience
• Excellent computer and research skills (Microsoft Office and web 2.0)
• Knowledge of Raiser’s Edge NXT
• Experience working with design platforms such as Canva
• Excellent verbal and written communication skills
• Sharp attention to details and excellent organizational skills
• Ability to manage multiple tasks and timelines simultaneously
• Highly motivated self-starter, with proven ability to develop creative solutions
• Project a professional demeanor with strong interpersonal skills to cultivate and develop relationships with donors
• Ability to be a part of a team in a fast-paced environment
• Availability to work occasional evenings and weekends
• Knowledge of dance and the performing arts a plus
• Eligible to work in the USA

Terms and Conditions

Full time.
Compensation: Salary commensurate with experience and educational background, range from: $50,000 to $60,000 annually, paid on a bi-weekly basis and includes fringe benefits (Health, Dental, Vision, Long Term Disability, Life, Retirement (401(k) plan, Transitcheck).

Dance Theatre of Harlem is an equal opportunity employer.


Please submit a resume, brief cover letter, and three professional references. Materials can be sent to Mark on subject line: Assistant Manager, Development Operations.

No calls please.


How to apply: Mark on subject line: Assistant Manager, Development Operations.